Learning company Pearson now benefits from a global archiving and asset management hub

– enabling employees and trusted partners to find key content and log requests easily.

At a glance

Bespoke Asset Hub

Bespoke asset hub accelerates how content requests are handled globally

Scalable service

Scalable, streamlined service keeps up with the demands of the business

Secure logins

Single system enables secure logins from anywhere and requests routed automatically for approval

1,200+ handled requests

1,200+ content requests handled within the first few weeks of going live

Annually 30,000+ requests handled

Hub expected to manage around 30,000+ content requests annually

"We liked what they (One Beyond) had done for other clients; they were confident that everything we wanted was ‘doable’; and they would be using the latest Microsoft technologies which felt very futureproof."

Georgie S., Global Manager of Product Asset Management, Pearson

About Pearson

Pearson plc is the world’s leading learning company headquartered in London, England with offices around the globe. Pearson provides content, assessment and digital services to learners, educational institutions, employers, governments and other partners globally. Pearson is committed to helping equip people with the skills they need to enhance their employability prospects and to succeed in the changing world of work.

The Challenge

Pearson needed a robust archiving and asset management system. This would replace storage across a range of legacy systems with different forms, processes and archive metadata – which had become unsustainable. In particular, the Product Asset Management team wanted a new tool for responding quickly to requests from internal and partner clients. The company’s older platform was no longer robust or scalable enough to meet expanding needs.

The Solution

One Beyond built a new Asset Management Data Hub for Pearson – a secure, web application that can be accessed from anywhere. Anyone with a Pearson login can search the archive and request amendments or corrections or re-use against published assets, running to hundreds of thousands of products. The system automatically routes requests to the relevant people for rights checking and access authorisation. Details of actions are automatically synchronised with the archive records and users can track the status of requests.

A closer look at features and benefits

Previous platform and legacy systems replaced

Hub hosted on Microsoft’s Azure cloud infrastructure

Access via Pearson’s single sign-on (SSO) service

High performance while users search for hundreds of specific records and apply numerous filters

Requests for typographical amendments or image replacements can be progressed automatically

Requests and actions are trackable

"This has been a very complex project, and One Beyond pulled out all the stops to take the new Hub live. I’m very pleased with how the implementation went and we have had excellent feedback, especially about the interface, the ease of use and the performance."